All Regional Conference materials will be available for pick-up at the Registration Desk. Registered Brothers and guest MUST provide the 2018 Regional Conference confirmation letter and a photo ID to receive their Regional Conference materials.
Registered participants will receive their 2018 Regional Conference Electronic Confirmation Letter within 30 days of receipt of your full payment. Letters will be sent to the email address used to register or sent via United Stated Postal Service from the Host Chapter upon request. Please contact the Registration Chair, Honorable Brother Scherod Barnes at firstname.lastname@example.org if your confirmation letter is not received within the 30 day time period.
SPECIAL NEEDS ATTENDEES
All business sessions will provide special seating for Brothers with special needs. Registered members requiring assistance please contact us via email: email@example.com as to the nature of the special accommodations required. This information is needed in order for the Regional Conference Planning Committee to work with the hotel to ensure proper assistance will be provided.
REGISTRATION RATE INFORMATION
The 2018 Eastern Regional Conference Rates are below. Various deadlines have been established based on the registration rate. Payments postmarked or completed online after February 28, 2018 will be processed at the “Late” rate.
Personal checks, cashier/bank checks, money orders, credit cards (MasterCard, Visa American Express and Discover) are acceptable forms of payments. All credit card payments require an additional fee and will be completed online via PayPal.
- Personal checks are accepted from September 1, 2017 through March 21, 2018.
- Credit cards, bank checks, and money orders are accepted from September 1, 2017 through the end of the 2018 Eastern Regional Conference.
- No mail-in registrations are accepted after April 1, 2018 regardless of the form of payment.
- Recurring payment of $125.00 (3) for payment plan
REGISTRATION TRANSFER POLICY
Registration funds are transferable from one financial member to another financial member. The policy also covers one registered guest to another guest. Written and signed permission from the transferor to the transferee is required for those transactions. A Brother may transfer his personal registration ONLY. The deadline for transferring of Regional Conference registration is April 1, 2018. Any unforeseen circumstances after this date will be reviewed on a case-by-case basis.
PAYMENT PLAN OPTION
A three month payment plan is available to members during the registration periods. The payment plan must be initiated no later than January 15, 2018. The second and third payment will be processed 30 and 60 days after the first installment (i.e. January 15, February 15 and March 15). All payments must be paid in full by March 15, 2018.
REGISTRATION REFUND POLICY
Registration fees are eligible for a refund of 50%, provided written notification is submitted to and received at P.O. Box 442 Baltimore, Maryland 21128 with a post mark date on or before March 15, 2018.
Eastern Regional Conference 2018 participants designated as the primary delegate and/or alternate delegate and other qualified voting members, representing their respective chapter must provide official confirmation of their eligibility status from the Regional Secretary.
Conference room rates are as follows: Regular rooms per night before taxes and fees are $175.00 per night and can be reserved through the host hotel website. Room cancelations must be done at least 24 hours prior to arrival in order to avoid any additional fees. Suites can only be reserved through the host chapter by the Honorable Scherod Barnes @ firstname.lastname@example.org. All suite reservations must be paid in full, 14 days before the start of the conference. Suite payments are check, money order or PayPal. Mail to Phi Beta Sigma Fraternity, Inc. P.O. Box 442 Baltimore, Maryland 21128.